On-Going Support

Keeping you legal

Employment law changes, don’t get caught out.

Employment law changes frequently; we will keep on top of these changes, and alert you to legal updates when they are relevant to you. We keep our standard policies up to date, so that as the law changes we will adjust policies as needed. This means you can relax knowing that your employment policies will always be up to date with the law. We also add new policies from time to time.


Support in handling disputes

Professional, confidential support for you and your team

Anyone running a business or charity needs to talk to someone about some aspect of managing people at some stage.

Our HR consultants are there when you need them, whether it’s to talk about an HR issue with one of your team or to support you personally. We are happy to support your business by email, by phone and when needed on your site. We can give you qualified advice, but we also will make it practical for small businesses like yours.


GDPR Compliance

The GDPR regulation came into effect on 25th May 2018 replacing the current Data Protection Act of 1998: standardising and strengthening the rights of citizens and employees to data privacy.

Private data must meet new standards of transparency, security and accountability.  Employees will be entitled to find out what data you store, how secure it is and the purpose of holding it on electronic and paper files.

To comply with the new regulation, you will need to obtain consent from your employees to keep this information on file.  Non-compliant companies can face fines up to 4% of annual global turnover or €20m (whichever is highest) for serious offences such as not gaining sufficient consent.

Guildford HR can help draw up a straight forward action plan for your business, contact us today so we can help you understand what you need to do, discuss your business needs further. Guildford HR will offer practical solutions and can consider different options to help you today.


Company Policies and Procedures

Getting everyone on the same page

We can supply you with a template of company policies, procedures and standard documentation.

Alternatively we find that often, one size does not fits all, so we prepare employee documentation suited to your business. We aim to help you protect hour business against legal claims and to comply with the current employment legislation.


Staff handbook

Clarity for you and your team

Employment policies are not a legal requirement, but they certainly are crucial documents when it comes to employing people and we strongly recommend that you have a set which are appropriate for you and up to date. Employment policies set out how your employees should behave in a variety of situations while working for your company. After all, telling people what you expect of them is important if you want them to behave a certain way.


Health & Safety

Protecting people, property and possessions

For a small business, Health & Safety legislation can be daunting, but it is important for employers to ensure that the health and wellbeing of their employees is protected. It is also a legal requirement with potentially large costs and penalties if you don’t follow the law.


Employment Contracts

Custom created employment contracts to protect you and your team

Employment law requires you to give a written employment contract to all of your employees within two months of them starting work for you. We do not recommend that you use standard employment contract templates. The right employment contract for one company may well be unsuitable for a different company, and it is important to use one which is appropriate for your needs.



Ensuring your business understands the correct processes

We can supply you with a template of company polices, procedures and standard documentation. Alternatively we find that often, one size does not fits all, so we prepare employee documentation suited to your business. We aim to help you protect hour business against legal claims and to comply with the current employment legislation.


Sickness and Absence

How to treat people fairly and within the law

Most managers at small businesses and charities don’t know how to deal with sickness. It is important to treat people fairly and in compliance with the law.

Short-term absence In small businesses short-term absence can be a real hassle, sometimes meaning you need to get last minute


Employment Law Advice

How to act fairly and responsibly

Going through a Disciplinary process with one of your employees is stressful and can be very disruptive, especially for a small business. However, it is important to follow the correct legal procedure to prevent your business from getting a claim. Follow all the steps, this is often difficult for business owners, and it does require



  • Guildford HR arranged for Premier Risk Services to review our current H&S compliance. This involved a site visit to our premises to advise us on current practice and produce a plan of recommendation for further improvement as required. A detailed report was produced, explaining key findings in more detail, along with suggested solutions. Having an expert in the field discuss this with you in person and answer your questions, really helps you identify the areas you may need to look a little further into. We would highly recommend Premier Risk Services.

    Graeme Donnelly – Director

  • Guildford HR is a Breathe Silver Partner and I have had the pleasure of working with Tracey, Angie and Kath for just over 2 years. By offering Breathe as part of their services, they have been able to support their clients remotely and provide them with pro-active support. They provide such valuable support to SME’s across Surrey, North Hampshire and West Sussex and truly believe in giving SME’s the time back to focus on their people, not paper.

    Bethan Roles


  • Guildford HR provide us with an ongoing HR consultancy service – they are our “HR Department”. Their knowledge and flexibility allows us to draw on their services when we have anything HR related to deal with. This has helped us shape our company, ensuring staff are treated both fairly and professionally. As a small business such as ours, I would have no hesitation in recommending Guildford HR for all matters regarding HR.

    Graeme Donnelly

    Response IT Services

  • We asked Guildford HR to help update our HR processes and procedures as our company has been growing and we wanted to ensure we had everything in place for our employees. Guildford HR installed BreatheHR which is a cloud-based human resource information system.  We are now able to store all of our employee data in this system, including contracts, offer letters, right to work and all training certificates and important information such as emergency contacts too.  Employees can book annual leave which automatically links to their line manager for approval and is a great self-serve aspect of the system. Managers are able to make use of the calendar when approving holidays and can ensure that there are still employees around for key dates. We manage our performance reviews through Breathe too. Having all the employee data in one place has been greatly beneficial to our company, replacing the spreadsheet and hard copy filing that we had before. With the system comes document storage enabling us to place all of our company policies and procedures for employees to view.  We can even select who or what department can get access to the files.  The team at Guildford HR is efficient and very professional.  I would definitely recommend them to other businesses looking to place their HR data in one place.

    Kirsty Kay – HR Director

    Eseye Limited

  • Take a look at this video testimonial from Bethan Roles of BreatheHR

    Bethan Roles


  • Guildford HR have worked for Eseye since December 2018. At the time we brought them in we were in need of HR help across a very broad set of HR related issues as this had not been a focus of the company previously, due to us being a start-up. Their performance was excellent and extremely influential in our culture change within the company. Specifically, they helped us implement a new overall HR system (BreatheHR), a new outsourced payroll, a new recruitment process and implement our first all employee evaluation process and company-wide pay review. These changes have been fundamental to our business strategy and I would have no hesitation in recommending their services to any prospective client.

    Nick Earle CEO

    Eseye Ltd

  • Angie is an exceptional VA! She is highly focused and organised and approaches all aspects of her work with efficiency and professionalism. Excellent communication means that Angie’s work is always exactly what we need and asked for, often exceeding expectations. Angie is a great asset and valued member of our team.


    Cre8tive Space Limited

  • I have worked with Tracey Barney for many years. We have worked on several different commercial projects together. Tracey has a broad sales and marketing experience, and has specific knowledge of HR, supply chain and project management.   Tracey has always had a keen interest in "people solutions" and has significant experience in applying this skill to a broad range of business challenges and achieve positive outcomes.    


    Bridgethorne Limited

  • I had the pleasure of working with Tracey for more than 10 years on business restructures, and projects related to new product development.

    Her drive, determination and commercial acumen were an asset to the business and we enjoyed many successful collaborations. I'm looking forward to our next project together! "


    Acre Technical Services Limited

  • Earlier this year I had the opportunity to work with Tracey on an SAP system implementation, where the implications touched all colleagues and the fundamental ways of working and structure of the Business. Tracey takes a very pragmatic but active role with both Change and Talent Management, and is comfortable to operate at all levels of the Business to support and introduce required changes.


    Paice Consulting Limited

  • Guildford HR supported me this year with a complex Grievance and Disciplinary matter. The process was well managed and support was delivered when I needed it. Apart from understanding the legal implications to the business concerned, Guildford HR were able to suggest a pragmatic solution on the best way forward for both parties.

    Guildford HR has commercial experience as well as being able to concisely tell you what you need to know to protect your business; I found them to be both efficient and affordable.


    Anything HR Limited